Case Studies

Case Studies

Viedges Holdings – Accounts Department

We had major issues with physical documentation storage, tracing as well as keeping it all safe. Our admin office is 200km from our different stores, so documentation would alway get lost in transit. With our business growing, the quantity of documents was becoming an issue because the capacity was just too large , particularly when needing to physically attach 100’s of pages to one of many payments at a time! Then filing that weekly was even more of a nightmare!
We have a clear audit trial of documentation that has been recorded & what was successfully processed – if something is missing, then it won’t validate which is a convenient red flag for any documents not captured, but certainly was supposed to be captured. Having a few admin staff dealing with different divisions/stores, it is fantastic to ALL be able to easily access any documents if the designated staff member is out of office or if a supplier is urgently requesting a document.
ABSOLUTELY ! Paperless is the way to go & we wouldn’t want it with anyone besides Capisol! The consultants at Capilink are friendly & efficient – highly recommended ! As with any new process, there will be a few brief”teething problems” while our own internal staff members were finding their feet on the system & the staff/technicians at Capisol were getting to know our companies in’s & out’s – the seamless process thereafter for document viewing, storage, indexing, searching & history is unmatched !

Capisol Client – IT Solutions Brand

Emailing invoices to our customers left us open to fraud due to PDFs being so easy to amend.
All invoices are sent out timeously which increased our collection rate. The invoices are encrypted, which provides a level of comfort.
Its a seamless integration and removes manual distribution element from your teams so they can focus on customers’ needs.

The Directors

Christopher de Zeeuw

Director
As a CA (SA) with 16 years’ extensive experience in finance and commerce, including 2 years senior management in supply chain, 3 years as Financial Director for Nampak Corrugated and 2 years for a large steel and aluminum opening manufacturing Group – during which time he significantly improved business cash flow management – Chris is extremely passionate and really ‘fired up’ about all aspects of business efficiency and process improvement!

Jacques Correia

Technical Director
Holding an Honours degree in Informatics and Chemistry, Jacques has been passionate about business, computers and science from a very young age. He began his career in research chemistry, and – somewhat ironically – worked on the gases used in the manufacture of computer chips. Fuelled by an immense, life-long passion for technology and efficiency, he then left the chemistry lab behind, to pursue a career in IT.

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